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SMR Business Meeting April 2025

The SMR Business Meeting Minutes 25-4 April

Summary:

  • Recent voting on the Feelings Slide was inconclusive. Suggestion is to put the two toss up slides out for a test drive.
  • Suggestions – when putting forth a proposal, note that not choosing to change is an option and keep the ‘commenting’ open throughout the voting period.
  • Darleen has offered to maintain the Contact List and oversee quarterly password updating. She would be a member of the Communication Team and bring updates to the webservants.
  • Phillipe will begin to explore options for creating an SMR WhatsApp space for all members. Interest may be encouraged in our Latest News listing.
  • Jim will begin to create a Business Meeting survey and offer it to Phillipe and Eric for comment.
  • Next month’s meet will be delayed till the next weekend, due to the ACA Business Conference. Eric has agreed to be Chair.

Welcome

Call to order, 

Date: Saturday, April 26, 2025 – Note this date was chosen due to Easter Sunday

Time: 8:50 am eastern

Participants: Initially 4, later approx 12 

General Guidelines

Call for Service (The following attendees offered to be of service)

  1. Meeting Chairperson – Jim R
  2. Recording Secretary – Jim R
  3. Timekeeper – Gary
  4. Other (optional) – 
  1. Readings:

The Suggested Commitment to Service (BRB, pg 601), read by: Jim R

The Tradition of the Month, read by: Darl

The Concept of the Month, read by: Claudia

 AUDIO RECORDING .     Not Recorded   

  1. Approval of the Minutes

Last month’s minus were not prepared – to be approved next month.

Note: I was called to the main room to guide members to the breakout room and to make a cohost – 2 minutes

  1. Motion to Adopt the Agenda

Today’s Agenda:

– Reports

– Current Proposals

– Old and New Business

– Announcements

Motion to adopt – Gary ; unopposed

  1. Reports

Treasurer: [Shana]  Offered by Jim R

Expenses reviewed; Maureen stepping up as next Treasurer;

Service CoSecretary: [Kate] Offered by Jim R

Communications CoSecretary: [Andy] Described by Jim R

Questions about mailings  – Is there a general meeting WhatsApp page? Can we be invited? 

  • Presently there are 3 WhatsApp channels all devoted to members doing service – 2 strictly business – Tech Hosts and Room Hosts; 1 more casual.
  • Let’s continue this discussion in New Business

Webservant: [Staci] Described by Jim R

New website design/layout on the horizon

WSO Representative: [Vivienne]

No reporting lately

Other

  1. Current Proposals – Update

Screen share, or reference, the status of the Proposals on our website:  

  • New Feelings Slide – Recent voting was inconclusive. The idea was proposed to put the 2 alternative slides on the website for use and to ‘test drive’ the slides for the next couple of months and to then vote our preference.
  • The Trusted Servant Empowerment motion passed. Web update coming.
  • Script review – 60 suggestions were made for updating the meeting script. The next steps will be to publish the suggestions and then to meet to discuss which to include/edit/bring to the larger group for adoption. NOTE: The SMR group is agreeable to having a poll around the timing and day of the business meeting. 
  • SUGGESTION: When changes are proposed, clearly offer the option of choosing no change at all, especially if the change is discretionary. 
  • SUGGESTION: Moving the day or time of the Business meeting is unlikely to affect the attendance. 
  • SUGGESTION: Have the ‘comments’ open during the proposal voting session.
  1. Old and New Business and Procedural Guidelines 

If any business was held over from the month before, we begin with that, otherwise, we begin by addressing issues that were emailed to the CoChairs. If there is no business before the group, issues may be taken from the floor.

CONTACT LIST

  • Darl has volunteered to take on the handling and updating of the Contact List.
  • Offer an option on the List – “Contact Me Directly In the Meeting”
  • Updating the password quarterly (equinox/solstice) (Ask the group for password suggestions; have the webservant make the changes)
  • Strongly recommend that Andy take on Darleen as a Contact List manager of the Communications Team.

WHATSAPP SPACE FOR SMR

  • Looking at establishing a fellowship/announcement space for all members of SMR. Would like to engage members with experience to guide the creation of this resource. We need more information and guidance.
  • Phillipe will explore the world of WhatsApp.
  • Perhaps a space could be created in our Latest News part of the website to gather ideas and best approaches. It could be brought up in the after-meeting for finding interest.
  • Will list as Old Business for next month.
  1. Announcements 
  1. Adjournment and Closing Prayer, Time – 

Motion to Adjourn: Eric, Seconded: Phillipe 

Closing prayer – Serenity Prayer

Next meeting: DUE TO the ACA ANNUAL BUSINESS CONFERENCE,

Saturday or Sunday, May 24 or 25  – Eric will chair

Minutes submitted by: Jim R